Transcripts

Customized For
Your School

The Clearinghouse offers numerous ways for you to customize Transcript Ordering, including:

  • Branding
    (add your logo and school colors)
  • Delivery methods
    (including electronic transcripts)
  • Fees
    (determined by you, including an option to add surcharges for revenue generation)
  • Help text
    (explanations to common questions)
  • Holds
    (up to 25 different holds available)
  • Landing page message
    (information you want your students to know before they place an order)
  • Order form
  • Processing options
    (e.g., "After grades are posted")

 

NEW: Read Our Position Paper on the Establishment of a National Electronic Education Data Exchange Network

Transcript Ordering

Our free Transcript Ordering service is the easiest way to speed your transcript request processing. All steps are automated: order collection, order management, status notification, and more (see "How Transcript Ordering Works").

What Transcript Ordering Includes

  • Order collection and order confirmation
  • Free integration with SIS for Ellucian users (no programming required!)
  • Credit card processing and transaction fees paid by the Clearinghouse
  • Option to digitally sign transcripts
  • Option to control transcript access and usage after delivery
  • Electronic, expedited, and standard transcript delivery options (e.g., overnight delivery or regular mail)
  • Ability for requestors to include additional documents with their transcript request (e.g., scholarship applications, etc.)
  • Paperless consent
  • Online transcript request and status tracking in real time
  • Automated email confirmations and updates
  • Instant mobile text alerts on transcript order progress
  • Complete history of all transactions
  • SIS integration
  • Real-time presentation quality reports
  • Alumni contact information collection
  • Customizable application options, including school branding
  • Customer support for you, your students, and your alumni
  • Ability to create a custom message for your landing page (e.g., special instructions)
  • Support for e-signatures via free Student Self-Service

Why You Should Use Transcript Ordering

  • Free to colleges and universities
  • "Touch-free," no cost electronic processing and delivery
  • 24/7 transcript ordering accessibility that your students demand
  • Seamless authentication and one-stop capability via your secure student portal
  • Fewer work interruptions
  • Enhanced service to students and alumni
  • Improved cost and time savings
  • Revenue generation opportunities
  • Full flexibility in managing requests
  • Integrates with the Clearinghouse's free Student Self-Service
  • Complies with FERPA
  • Compatible with all student information systems

How Transcript Ordering Works

The Clearinghouse creates an online version of your transcript request form, complete with required fields, delivery options, and fees customized for you. Your dedicated Clearinghouse implementation representative walks you through every step. With Transcript Ordering's turnkey design, your customized service can be live in as little as one day to two weeks, depending on your schedule.

Once your service is live, you make it accessible to your students and alumni by providing a link to the online form from your Web site. If you participate in our free Student Self-Service, we'll add a Transcript Ordering link there as well.

Order confirmations and updates are automatically sent via email, and the requestor can also sign up to receive free, instant mobile alerts to track the progress of his or her transcript order.

You can manage your transcript requests using the tools on our secure Web site. If you are able to produce PDFs of your transcripts, you can offer electronic delivery. Your transcript legend and/or grading policy explanation can be stored on the Clearinghouse secure server and delivered in an Adobe PDF portfolio with each outgoing electronic transcript.

If you take advantage of our additional document option, the requestor can upload other documents (such as a scholarship application) as part of an individual transcript request, which will be included in that transcript's Adobe PDF portfolio. As soon as you upload the PDF of the transcript to the Clearinghouse, recipients worldwide can access it 24/7 and immediately recognize the internationally accepted security features.

For inquiries from educational institutions only, contact your Clearinghouse relationship manager below. All others, contact 703-742-4200 or service@studentclearinghouse.org.

Name
Fax
States
 
AR, IA, IL, IN, MI, MN, MO, ND, NE, SD, WI
305-774-6173
PR
703-742-4236
For-profit corporate offices and campuses
 
CA, OR
302-384-6711
CT, DE, MA, MD, ME, NH, NJ, NY, PA, RI, VT
386-740-0231
FL, GA, TX
 
AAU member institutions
206-328-7366
AK, AZ, CO, HI, ID, KS, MT, NM, NV, OK, UT, WA, WY
 
AL, DC, KY, LA, MS, NC, OH, SC, TN, VA, WV